Hallsville School District, a four-day workweek calendar, is accepting applications for the position of Attendance and Counseling Secretary for the 2026-2027 school year. This is a full-time 9-month position with benefits.

Job Responsibilities:

• Assist administration and counselors with master and student schedules.
• Assist the registrar during peak enrollment times
• Facilitate schedule changes for transitioning freshman
• Send transcripts for current students and graduates to colleges, NCAA, and NAIA for eligibility
• Reconcile and close daily attendance for all buildings and summer school 
• Enter data for credit completion
• Communicates with patrons and students by telephone, email, and written correspondence
• Tracks attendance for the school district and updates our student information system
• Assists in tracking our home school children for special calendar and homeschool forms
• Gather all data for the 180-day Graduation follow-up and assist the student information coordinator with information regarding Core data 
• Manager and input grade submissions, transcripts, grades, assessments, constitution tests, CPR, and A+ for new and withdrawn students
• Maintain the Guidance Calendar and update the guidance blog on Weebly with new scholarship information weekly
• Order supplies as needed 
• Email Junior and Senior students' information as requested to different branches of the Military and the House of Representatives
• Assist with Dual Credit collection and DESE dropout reporting
• Send attendance letters to parents weekly regarding attendance issues, and do any follow-up communication 
• Set up, organize, and coordinate attendance appeals
• Communicates student graduation information to local newspapers 
• Assists with creating programs, student handbooks, and other forms of written communication 
• Print Transcript stickers for students' Perm file and maintain all student record processes
• Assist with gathering information for the attendance audit
• Send final transcripts for graduating seniors to their college of choice
• Support the implementation of PBIS strategies to promote positive behavior and a safe, respectful learning environment for students

PHYSICAL DEMANDS: While performing the duties of this job, the employee must regularly sit, talk, listen, and respond. While performing the duties of this job, the employee is regularly required to sit; use repetitive wrist, hand and/or finger movement; reach with hands and arms and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, precise hand-eye coordination, and the ability to identify and distinguish colors. Occasionally, the employee may lift up to 50 pounds, such as lifting files, papers, and equipment. The foregoing is not an exclusive list and the employee may be required to exceed the minimum physical demand specifications should the safety and security of students and staff be compromised. The above physical demands are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made for individuals with disabilities to perform essential job duties.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential duties of this job. The noise level in the work environment is usually at a moderate level with frequent interruptions. The employee continuously interacts with staff and the public. Travel may be necessary to various District buildings and/or sites. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

DISTRICT EXPECTATIONS:

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on policies, regulations, and values, visit http://www.hallsville.org.

REPORTING RELATIONSHIPS:

Reports To: Building Principal

Supervises: None

QUALIFICATIONS: Qualified applicants will need to have 60 college credit hours, be able to complete the Praxis test, or have a teacher or substitute certification.

ADA REQUIREMENTS 

Language:  Read, comprehend, and produce written and oral instructions, correspondence, and memos; Communicate one-on-one and in small groups. These are essential functions of the job.

Computation:  Add, subtract, multiply, and divide using units of American money, weight, volume, and distance. These are essential functions of the job.

Reasoning:  Understand and follow verbal and written instructions, Solve problems involving concrete variables within standardized situations. These are essential functions of the job.

Other Skills: Establish and maintain positive relationships with others while maintaining appropriate professional boundaries; Demonstrate excellent oral, verbal, and interpersonal communication skills; Demonstrate excellent listening skills. These are essential functions of the job.

Physical Demands: Speak and hear in an environment where numerous conversations and activities may be taking place simultaneously; Move around a classroom to interact with and manage students/groups of students; Read handwritten or printed material. These are essential functions of the job.

Attendance: Consistent and regular attendance is an essential function of this position.

Conditions and Environment:  The individual who holds this position will regularly work in a school environment that is noisy and active. These are essential functions of the job.  

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

Equal Opportunity Employer