Position Vacancy for the 2025-26 School Year
Middle School Administrative Assistant
We expect to have openings in coaching positions also.
We have four-day school week
This 9-month position with district benefits will provide administrative support to the middle school office, including welcoming visitors and providing clerical support. The start date would be approximately August 5th, with opportunities for training over the spring and summer.
ESSENTIAL RESPONSIBILITIES AND DUTIES
- Serves as the first point of contact for incoming inquiries and responsible for providing exceptional service and prompt resolutions to all matters
- Ensure all parent and staff questions are answered in a timely and professional manner.
- Answer department phone, perform various data entry, typing, copying, scanning, filing, and other clerical support responsibilities
- Assist with organizing files, editing correspondence, and other special projects as requested
- Assists building principal with ordering, purchasing, and processing building purchase cards
- Monitors building attendance processes and assists the registrar with new incoming students
- Partners with building principal and athletic director regarding the scheduling of the district calendar
- Perform other duties as necessary to support the mission and vision of the Hallsville R-IV Public School District.
DISTRICT EXPECTATIONS
- All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on policies, regulations, and values, visit www.hallsville.org
REPORTING RELATIONSHIPS
Reports To: Building administrators
Supervises: None
QUALIFICATIONS
- Minimum: High school diploma. Google proficient.
- Preferred: Clerical experience is desired. Prior use of office equipment is preferred. Ideal candidates will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
ADA REQUIREMENTS
Language: Read and interpret documents such as instructions and procedure manuals; write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students
Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing
Reasoning: Interpret instructions furnished in written, oral, diagram, or schedule form; Solve problems when such problems have a variety of concrete variables
Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software
Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information
Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk, and hear; frequently required to move about and use fingers and controls; Occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.
Attendance: Consistent and regular attendance is an essential function of this position
Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.
Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.
Equal Opportunity Employer
Full-Time
Typically work 30 to 40 hours per week
$15.10 to $16.22 per hour
Classified
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